Party Planning Essentials All Dressed Up
Parties and weddings are ramping up again which makes us so happy but many new provisions are going into place to ensure guests and staff are safe. Here are some must have products and ideas on how to dress them up for the special occasion.
Hand Sanitizer
Eat, drink, dance, sanitize and repeat. You can easily customize them with branded stickers or other décor that ties into the big day. WeddingWire provides some creative ways to get your guests to spread the love, not germs.
Dividers
Social distancing is imperative and dividers are a great way to divide a room or create directional pathways. Say no to boring foldable screens and say yes to living walls that are also multi purpose. Check out these great ideas from Martha Stewart
Food and Beverage Protectors
Ugh who wants to feel like they are in jail where guests are looking in and staff are looking out. Jazz up your plexi dividers at the bar and buffet areas with customized messages. List the food or drinks available and make a statement! Check out Etsy – there are many designers offering innovative and customized solutions.
Masks
Give your guests a gift of safety with a branded mask. You can easily design your own or customize a template design at Zazzle.
Get Schooled – Ways to Re-Open Schools Safely This Fall
1/3 of all Teachers are at high risk for COVID-10*. That is a staggering statistic and the safety of our teachers, students and faculty should be the number 1 priority in determining how best to re-open our schools.
Regardless of how hard you study the facts, there is no perfect score, so the goal is to find solutions that mitigate the chances of the virus spreading while also offering a valuable educational experience.
A recent article published by The New York Times outlines how Schools Beat Earlier Plagues With Outdoor Classes. Read Article . It has been done before and can be done again. Tents, shelters and personal barriers will play a critical role as schools and universities begin to re-open.
Schools Should Consider the Following Tent Options when Determining their Re-Opening Plans.
- Tents can be used as temporary classrooms allowing students to spread out over a larger area than the typical lecture hall. A possible configuration is 8’ conference tables with a chair on each end facing the professor.
2. There is likely to be some type of need for screening/overflow tents to get into school and school events to ensure the health of the students.
3. If and when school sports begin, tents are a good solution for expanding the locker rooms footprint, providing additional space for athletes to change and store equipment.
4. The typical lunch period will be replaced with socially distanced eating. Schools can put up dining tents to allow students to safely eat their lunch while still connecting with their peers.
Call and speak with one of our tent specialists today – 914-592-1200
*https://www.usnews.com/news/education-news/articles/2020-05-01/one-third-of-teachers-are-at-higher-risk-for-coronavirus
Setting the Stage – How TV/Film Productions Need to Think Safely
With NYC officially in Phase 4, media productions can again resume but the filming experience will be quite different.
Here are some tips on how your next production project can get back in action safely and successfully.
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- 1. Zoned Areas
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- 2. Make-up and Wardrobe Stations
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- 3. Sanitizing and Washing Stations
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- 4. Dining Pods
Zoned Areas – Create designated zones for actors/employees, preventing overlapping departments in the same work space. Tents are an easy solution when preexisting structures don’t afford enough space to socially distance your entire crew.
Make-up & Wardrobe Stations – Teams dedicated to doing make-up/hair and costume changing will be less noticeable on sets. To adhere to social distancing rules, many cast will be charged with not only doing their own hair/makeup and getting themselves dressed/undressed but also bringing their own supplies. Creating dedicated areas for each cast member can be easily done with pipe and drape, make-up mirrors, make-up chairs and folding tables.
Washing Stations – Sets will need to have ample and convenient options for cast/crew to keep their hands clean and sanitized. Having portable sanitizing and washing stations is essential is eliminating the spread of COVID.
Dining Pods – Craft services will need to serve up new ways to feed production teams. A single area with buffet style options will not cut it. Sets will need to have multi dining areas, that offer plenty of seating/tables, while adhering to the recommended 6 ft. social distance rules. These pods can be set up for each department, zone etc.
Party Line Rentals has been working with the film industry for over 20 years and is following the CDC recommended steps to ensure all of our equipment and rental items are cleaned and sanitized before leaving our facility.
See Our Production Rental Catalog HERE
Gyms Are Hitting the Pavement & Taking Their Workouts Outside
With gyms opening soon are gym goers really ready to go back to the old way of working out? Many have moved to digital fitness platforms and gyms have tried to pivot into this space. Unfortunately, what gyms provide that digital platforms lack in is the human interaction, the sense of community, the energy that is created when surrounded by others who are pumped on adrenaline.
Products are popping up everywhere with new and innovative ways for gyms to offer safe work out conditions like workout pods closed in with clear plastic sheets. What is a creative solution looks more like a museum of gym members on display. Others are placing plexi dividers between machines because they are not 6 feet apart. There are other ways however gyms can still bring their fitness community together and they are looking outside the 4 walls of their clubs.
Many gyms can add tented areas as many offer ample parking and can convert those spaces into outdoor workout areas. The area is covered so the equipment (and gym goers) are protected, there is fresh air pumping into their lungs with the open sides of the tent and it allows the community to reunite socially distanced.
Small Tents Can Be Used For:
- Small group fitness classes
- Private training sessions
- Weight tents
Large Tents Can Be Used For:
- Equipment based classes where machines can be safely distanced
- Stretching areas with socially distanced spaces marked off
Bringing the energy of inside the gym outside is also an opportunity to promote your services and show your brand live, in the moment!
To learn about our tent solutions for gyms, call Party Line at 914-592-1200
Restaurants Serving A New Way To Eat Out
Consumers are sick of cooking and are hungry to eat out while restaurants are struggling to follow changing rules and regulations in order to open. Take out is not covering the bills and scraping together some outdoor dining space does not offer the same ambiance as the inside of a restaurant. Creating a welcoming and safe outdoor dining experience may have upfront costs that might be hard to swallow but in the long run it will allow many eateries the ability to serve up a hefty plate of success.
How to Determine if A Renting a Tent is A Good Investment
- How many tables did you have in restaurant?
- How many times per night did you turn them over?
- What was avg. check per table
- Now calculate estimated nightly revenue
Ex. 20 tables x 3 turns x $50/avg. check = $3,000 per night in revenue
This does not account for those guests who lingered and effected your turn down rate.
Now Let’s Discuss the Financial Impact of Renting a Tent
- Determine how much space you have outside to put up a tent
- Calculate how many tables you can have with social distancing? Use our calculator.
- Assume 90 min max seating per table
- Use same avg. check per table
- Now calculate estimated nightly revenue
Ex: You have 600 square feet to work with which can get you a 20×30 tent. Based on 6 feet socially distancing you can fit app. 60 guests under at a time or 15 tables of 4. Assume you are open for 3 hours and there is a 90 min max on each table.
Ex. 15 tables x 2 turns x $50/avg. check – $1,500 per night in revenue
Benjamins Steakhouse
Dine in ‘Dale – Scarsdale, NY
Dine in ‘Dale – Scarsdale, NY
With phase 3 and 4 in full swing you can add an additional 25% – 50% with your indoor seating so between indoor and outdoor you have potentially increased your overall seating capacity. Therefore, the cost of the tent for a month can easily be covered with one week’s worth of revenue and that is a dish worthy of trying!
Don’t think you have ample outdoor space? Check with your city/towns as they are helping by allowing establishments to use parking lot spaces and reducing permit fees and processing times.
To learn more about our tent solutions for restaurants call Party Line at 914-592-1200.
Converting Your Backyard Into a Safe Party Yard
Ever wish a fairy would Bibbidi-bobbidi-boo your backyard into a celebration destination? Well good news – no fairy god mother needed just a little bit of your own creativity and some space for the magic to happen. The key is make it fun and easy for your guests to eat, drink and socialize comfortably and safely.
Climate/Weather – keep your guest cool and comfortable. Tents, umbrellas, misting fans are great options and cost effective if rented.
Seating – create various seating areas throughout party space. This allows guest to spread apart and still feel comfortable. Mix some high top tables/chairs with some more lounge style furniture to create height variations. The goal is not too have everyone sitting on top of each but still maintain a level of intimacy.
Eating – a good party is all about the food and drinks. Make them the center of the party while still being safe!
- Keep everyone’s hands out of the snack bowls! Concession items are a great additional to any party and all ages love them. Ice cream carts and popcorn carts are top on our list.
- Drinks – keep them flowing in style with a frozen drink machine. You can also create a signature drink and place in beverage servers for easy pouring and germ protection.
- Create buffet areas that include various platters, bowls and stands and mix and match the colors and materials. Instead of putting salads and sides in big bowls for everyone to scoop out of create individual plates/bowls (and cover) for guests to grab and go. Little more work on your end but it will go very far with your guests ability to enjoy themselves.
Ambiance – Sting lights and lanterns are cost effective and easy to put up.
- Wrap them around trees to create
- Put some sticks in ground and hang from top to highlight different party areas
- If you have a gazebo or wall, have them cascade down the side
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- Tent
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- Patio and Party Lights
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- Signature Drink Bar
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- Tent
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- Frozen Drink Bar
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- Pre-plated Meals
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- Lanterns Over Pool
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- Tent
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- Grab and Go Salad
For More backyard party ideas contact a Party Line event specialists at 914-592-1200 or stop by our new showroom and design center located at 1 Nepperhan Ave. Elmsford, NY.
Planning a Socially Distanced Wedding
Brides and Grooms are saying “I DO” to outdoor weddings amidst COVID-19. Here are some ways to make sure the party still rocks when your guests are 6 feet apart.
Benefits of A Tent
- Protects guest from inclement weather while providing adequate ventilation.
- Gives you the freedom and flexibility to customize the look and feel. You are not locked into the décor/shape/size of traditional wedding hall rooms.
- Tents come in many styles and sizes so you can break the event up in socially distanced areas under multiple tents. Check out our socially distanced tent calculator to determine the best size tent(s) for your event. You can even set up multiple dance/bar/lounge areas so there is plenty of space for guests to enjoy the party safely.
We Love This Look for Various Reasons
- The mix of whimsy and elegance creates a romantic backdrop for this special day.
- The aisle set down the middle allows separation of guest during ceremony.
- The multi tent layout allows tables to be distanced without making guests feel lost from others while creating an open and airy feel by not having all guest under one roof.
You deserve to have your wedding be a special day and it might not be what you initially planned, but it will still be amazing, special and memorable. If you need assistance on tent options/sizes and all other things wedding rental – feel free to reach out to us via phone at 914-592-1200 or email.
Festival planning guide: Rental check list
You shouldn’t rent a tent just in case of rain any more than you should build an ark. In any kind of weather, the tent is the focal point for your party. A tent helps point the energy of the event and keeps your guests from thinning out and wandering aimlessly.
When evaluating a choice of venue, consider these factors:
- Size: If you have a large number of guests, or if you have activities such as dancing or games, you’ll need a rather large venue to accommodate your party. Many indoor venues are poorly configured with odd traffic patterns, leaving you no options when determining placement of head tables, bar areas, or dance floors. Tents are far more versatile and accommodating to your needs and wishes. Whether your event is small or large, there’s a tent size that is the “right-size” … appropriately comfortable, neither cramped nor cavernous.
- Function: There’s nothing more beautiful than nature. That explains why so many of us get excited when we can do anything outdoors. An outdoor backdrop may be just the right setting for your event. But there are concerns: too much sun/heat, or rain, can dampen an otherwise spectacular day. Weather is unpredictable, but our tents are your insurance policy. They provide welcome retreat from sun and heat, and protection from rain, while affording the view! With options like window siding, heaters or fans, tents can be used all year round. Optional flooring gives your guests something steady underfoot, and when the sun goes down, the transition from day light to evening is handled gracefully with tent lighting that establishes the mood.
- Style: The perfect day comes in many different flavors. Celebrations reflect individuality and personal style, with influences from family traditions, ethnic and cultural backgrounds, or business etiquette. A tent can be outfitted to match your sense of style. At a minimum, you get a roof over your head. But with a little creativity, your tent can be transformed into something casual or something quite glamorous. Whereas most indoor venues come with a style (colors, interior decor of some vintage), tents are a blank palate, a canvas that will carry your style, make your event personal, not cookie cutter.
HAVE FUN!
Designing a Great Layout for Your Tented Event
You shouldn’t rent a tent just in case of rain any more than you should build an ark. In any kind of weather, the tent is the focal point for your party. A tent helps point the energy of the event and keeps your guests from thinning out and wandering aimlessly.
When evaluating a choice of venue, consider these factors:
- Size: If you have a large number of guests, or if you have activities such as dancing or games, you’ll need a rather large venue to accommodate your party. Many indoor venues are poorly configured with odd traffic patterns, leaving you no options when determining placement of head tables, bar areas, or dance floors. Tents are far more versatile and accommodating to your needs and wishes. Whether your event is small or large, there’s a tent size that is the “right-size” … appropriately comfortable, neither cramped nor cavernous.
- Function: There’s nothing more beautiful than nature. That explains why so many of us get excited when we can do anything outdoors. An outdoor backdrop may be just the right setting for your event. But there are concerns: too much sun/heat, or rain, can dampen an otherwise spectacular day. Weather is unpredictable, but our tents are your insurance policy. They provide welcome retreat from sun and heat, and protection from rain, while affording the view! With options like window siding, heaters or fans, tents can be used all year round. Optional flooring gives your guests something steady underfoot, and when the sun goes down, the transition from day light to evening is handled gracefully with tent lighting that establishes the mood.
- Style: The perfect day comes in many different flavors. Celebrations reflect individuality and personal style, with influences from family traditions, ethnic and cultural backgrounds, or business etiquette. A tent can be outfitted to match your sense of style. At a minimum, you get a roof over your head. But with a little creativity, your tent can be transformed into something casual or something quite glamorous. Whereas most indoor venues come with a style (colors, interior decor of some vintage), tents are a blank palate, a canvas that will carry your style, make your event personal, not cookie cutter.
HAVE FUN!
Creating a Signature Cocktail Bar
You shouldn’t rent a tent just in case of rain any more than you should build an ark. In any kind of weather, the tent is the focal point for your party. A tent helps point the energy of the event and keeps your guests from thinning out and wandering aimlessly.
When evaluating a choice of venue, consider these factors:
- Size: If you have a large number of guests, or if you have activities such as dancing or games, you’ll need a rather large venue to accommodate your party. Many indoor venues are poorly configured with odd traffic patterns, leaving you no options when determining placement of head tables, bar areas, or dance floors. Tents are far more versatile and accommodating to your needs and wishes. Whether your event is small or large, there’s a tent size that is the “right-size” … appropriately comfortable, neither cramped nor cavernous.
- Function: There’s nothing more beautiful than nature. That explains why so many of us get excited when we can do anything outdoors. An outdoor backdrop may be just the right setting for your event. But there are concerns: too much sun/heat, or rain, can dampen an otherwise spectacular day. Weather is unpredictable, but our tents are your insurance policy. They provide welcome retreat from sun and heat, and protection from rain, while affording the view! With options like window siding, heaters or fans, tents can be used all year round. Optional flooring gives your guests something steady underfoot, and when the sun goes down, the transition from day light to evening is handled gracefully with tent lighting that establishes the mood.
- Style: The perfect day comes in many different flavors. Celebrations reflect individuality and personal style, with influences from family traditions, ethnic and cultural backgrounds, or business etiquette. A tent can be outfitted to match your sense of style. At a minimum, you get a roof over your head. But with a little creativity, your tent can be transformed into something casual or something quite glamorous. Whereas most indoor venues come with a style (colors, interior decor of some vintage), tents are a blank palate, a canvas that will carry your style, make your event personal, not cookie cutter.